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%META:TOPICINFO{author="GlenLangston" date="1179165407" format="1.0" version="1.1"}%
%META:TOPICPARENT{name="WebHome"}%
Picnic 2007 August 4 from Noon to Midnight!
Committees:
| Time | Game | Leader | Prize Money Required |
| 12:00 | Coin Dive | GlenLangston & Lifeguards | $50 (dollar, half-dollar, quarter, dime) |
| 12:30 | Greased Watermelon | GlenLangston & Lifeguards | $10 |
| 12:30 | Mini-Golf | Greg Monk & Wendell Monk? | $15 |
| 1:00 | Horseshoes | Jeff Cromer | $60 |
| 1:00 | Tennis | Kushal Mehta (Summer Student) | $60 |
| 1:15 | Tug-A-War | Dennis Egan | None |
| 1:45 | Soccer Kick | Tim Weadon II | None |
| 2:00 | Balloon Race, Water Balloon Pass, Hula Hoop | KarenONeil | None |
| 2:15 | Kickball | RonDuPlain | None |
| 2:30 | Frisbee Throw | A. J. Heroux | None - frisbees are prizes |
| 3:00 | Golf Drive | Greg Monk & Wendell Monk? | $20 |
| 3:00 | Water Balloon Toss | Kristen Thomas | None |
| 3:30 | Sack Race | | None |
| 4:00 | Three Leg Race | Emily Martin | None |
| 5:00 | Dinner | Southern Reds BBQ | |
| 7:00 | Bingo | Frank Ghigo as caller (Amy Shelton & Carol Petticrew as runners) | None |
| 7:00 | Volleyball | Greg Monk | None |
| 7:00 | Square Dancing | Sue Ann, Carla, Paul, Jay, Larry and vollenteers | |
| 8:00 | Karaoke | RonDuPlain | |
| Dark | Fire Works | Chris Clark, Zambelli | |
- In Advance:
- Meet as a committee before next month?s meeting and decide what the performance budget is, and what non-paid performance activities will be organized.
- Figure out the logistics of where and when for performance activities, plus any PA requirements, also plan to provide PA for games and general announcements, and lights and PA for bingo.
- Provide the president with this information when it has been decided.
- Coordinate with performers
- Day before the Picnic:
- Last minute logistic check; set up any lights or PA that can be done in advance
- Day of the Picnic:
- Any remaining lights or PA setup
- Be available to assist performers with whatever they need and answer their questions. Somebody should also check around to make sure things are happening at the appointed times.
| Entertainment | Personnel | Equipment Needed | Time (6:00 - 9:30 PM) | Location |
KaraokePlaylist
| Item | Who | Done? |
| Purchase PA | Larry |  |
| Purchase Karaoke Machine | Larry | |
| Purchase Karaoke CDs | Larry | |
| Purchase Lights | Larry | Not yet |
| Arrange square dance | Larry | Not yet |
| Prepare bingo materials, caller, etc. | Melinda | Not yet |
| Coordinate use of PA for games, announcements etc. | Carla? | Not yet |
- In Advance:
- Meet as a committee before next month’s meeting and decide what the games will be and who is in charge of each activity. Provide the president with this information when it has been decided.
- Purchase prizes
- Inventory games materials and purchase/fix anything we need
- Day before the Picnic:
- Game preparations possibly including:
- Inflate balloons for balloon race
- Fill water balloons
- Rope off horseshoe area
- Day of the Picnic:
- Announce and coordinate all games, distribute prizes, and record winners on the board of champions.
To be overwritten:
| Items | Leader | Done? |
| Check out equipment before picnic and fix anything that is broken. | | |
| Find leaders for all games. | DanaBalser | |
| Get prize money for games before picnic and distribute to appropriate game leaders. | PaulMarganian | |
| Generate game schedule before picnic. | DanaBalser | |
| Post game schedules the day of the picnic at the Rec. Area. | DanaBalser | Will do. |
| Fill water balloons. | Kenny and Bob | |
| Buy watermelon and Crisco. | GlenLangston | |
| Check Prizes. | Sue Shears | |
| Take game equipment & children's prizes over to Rec. Area. | all | Will do. |
| Need someone to coordinate games the day of the picnic. | DanaBalser & PaulMarganian | |
| Take tub of water to Rec. Area for kids to use to fill up water guns. | all | Will do. |
| Lock faucet at Rec. Area shelter. | DanaBalser | No. |
| Check on bases for kickball | DanaBalser | No. |
| Buy frisbees for frisbee throw (if needed). | DanaBalser | Some purchased -- Sue will get the rest. |
| Create Winner's Poster and take to Rec. Area. | Bill Saxton | |
- Sue Shears (chair)
- Kenny Lehman
- Bob Simmons
- Glen Langston
Southern Red's BBQ
Hot dogs and Ice cream will be available most of the afternoon.
Fireworks are at Dark. Provided by Zambelli
- Chris Clark
- Glen Langston
* Games.doc:
-Suggest we have drinks at the other end of the pavilion (at the end of the line).
-Designate members to help after the caterer leaves to put in new trash bags,
check on drinks and ice, and put leftover food in frig.
-Nathan suggested the fireworks be moved up closer to prevent catching the hillside
on fire.
-- GlenLangston - 14 May 2007 |