Lessons Learned

• get a games 'cart', so that things needed for most games (including) prizes can be hauled out to the field. This will help controlling who gets the prizes and keeping track of winners.
• keep better track of winners - give each game leader a 'score card', and a master one, by the games cart.
• add instructions to the notes on games above because we have to get these out of peoples heads.

Ages: 0-3,4-8,9-12,13-17,18&up Prizes: 0-3,4-8,9-12 - Prize Box; 13-17,18&up - $$$

Ages: 0-3,4-8,9-12,13-17,18&up Prizes: 0-3,4-8,9-12 - Prize Box; 13-17,18&up - $$$

Time	Game	Leader	Prize Money Required	Equipment	Notes
12:00	Coin Dive	GlenLangston & Lifeguards	$50 (dollar, half-dollar, quarter, dime)		Get Coins from Bank.
12:30	Greased Watermelon	GlenLangston ? & Lifeguards	$10		Get Watermelon and Crisco
12:30	Mini-Golf		$15
1:00	Horseshoes		$60
1:00	Tennis	BobAnderson & JimBraatz	$60		To be provided by Bob and Jim?
1:15	Tug-A-War		None
1:45	Soccer Kick		None		have cones, need soccer balls
2:00	Balloon Race, Water Balloon Pass, Hula Hoop		None		Getting Waterballons Tuesday
2:15	Kickball	NicoleRadziwill	None		Kickball has hole!
2:30	Frisbee Throw		None - frisbees are prizes		only have 10 - D.J. getting more on Thursday
3:00	Golf Drive	Steve White	$20		have everything but the golf balls.
3:00	Water Balloon Toss	?	None
3:30	Sack Race	?	None
4:00	Three Leg Race	?	None
5:00	Dinner	NMP
7:00	Bingo	NMP
7:00	Volleyball		None		have ball, but needs air
8:00	Karaoke	NMP
Dark	Fire Works

NMP == Not My Problem

• ? (chair)
• ?

• GlenLangston (chair)
• PaulMarganian

Games

Time	Game	Leader	Prize Money Required	Equipment	Notes
12:00	Coin Dive	GlenLangston & Lifeguards	$50 (dollar, half-dollar, quarter, dime)		Get Coins from Bank.
12:30	Greased Watermelon	GlenLangston ? & Lifeguards	$10		Get Watermelon and Crisco
12:30	Mini-Golf		$15
1:00	Horseshoes		$60
1:00	Tennis	BobAnderson & JimBraatz	$60		To be provided by Bob and Jim?
1:15	Tug-A-War		None
1:45	Soccer Kick		None		have cones, need soccer balls
2:00	Balloon Race, Water Balloon Pass, Hula Hoop		None		Getting Waterballons Tuesday
2:15	Kickball	NicoleRadziwill	None		Kickball has hole!
2:30	Frisbee Throw		None - frisbees are prizes		only have 10 - D.J. getting more on Thursday
3:00	Golf Drive	Steve White	$20		have everything but the golf balls.
3:00	Water Balloon Toss	?	None
3:30	Sack Race	?	None
4:00	Three Leg Race	?	None
5:00	Dinner	NMP
7:00	Bingo	NMP
7:00	Volleyball		None		have ball, but needs air
8:00	Karaoke	NMP
Dark	Fire Works

NMP == Not My Problem

To be overwritten:

Cases: 2 Ice Cream Sandwiches,2 Crunch Bars,3 Sundae Cones, 1 case Dream Sicles Glen: Tabasco Sauce and 6-8 onions Order Ice Cream Heather Simmons: Chili Sue: Ordered Hotdogs, Buns & lemons from Wendlings (Cafeteria) 200 Freezer Pops Ordered Cases: 9 Coke, 8 Diet Coke, 5 Dr. Pepper, 4 Orange, 5 Grape, 4 Mellow Yello, 3 Sprite Juice: 12 cases (24 per case) Water: 15 cases water (32 per case) 1 large Country Time Lemonade 360 plastic cups, 100 coffee cups, 200 foam plates 2 Mustard, 2 Ketchup, 1 Relish Ordered 75 bags of Ice from Trents

Southern Red's BBQ

Southern Red's BBQ,Dinner at 5 p.m.

Tents have been reserved at Gillespe's Flowers (304)536-1881: (3) 20'x40'Tents and 75 White Plastic Folding Chairs. $562.50, same price as last year. 50% deposit and TE certificate need to be delivered. I will give the check for the balance to Rusty prior to tent pick-up on the Thursday before the picnic.

%META:TOPICINFO{author="GlenLangston" date="1208869799" format="1.0" version="1.1"}% %META:TOPICPARENT{name="PicnicPlanning"}%

Planning Center for Picnic 2008

Picnic 2008 August 9 from Noon to Midnight!

Committees:

• Picnic Schedule
• Entertainment Committee
  • Members
  • Responsibilities:
  • Entertainment
  • To Do List(in advance)
  • To Do List(day of picnic)
• Games Committee
  • Members
  • Responsibilities
  • To Do List
• Ticket Sales
  • Members
  • To Do List
• Food
  • Members
  • Catered
  • Uncatered
• Fireworks
  • Members
• Tents
  • Members
• 2007 Picnic Comments:

Picnic Schedule

• See Summer Picnic Schedule(PDF)

Entertainment Committee

Members

• JayLockman (chair)

Responsibilities:

1. In Advance:
   • Meet as a committee before next month?s meeting and decide what the performance budget is, and what non-paid performance activities will be organized.
   • Figure out the logistics of where and when for performance activities, plus any PA requirements, also plan to provide PA for games and general announcements, and lights and PA for bingo.
   • Provide the president with this information when it has been decided.
   • Coordinate with performers
2. Day before the Picnic:
   • Last minute logistic check; set up any lights or PA that can be done in advance
3. Day of the Picnic:
   • Any remaining lights or PA setup
   • Be available to assist performers with whatever they need and answer their questions. Somebody should also check around to make sure things are happening at the appointed times.

Entertainment

KaraokePlaylist

To Do List(in advance)

Item	Who	Done?
Purchase PA	Larry
Purchase Karaoke Machine	Larry
Purchase Karaoke CDs	Larry
Purchase Lights	Larry	Not yet
Arrange square dance	Larry	Not yet
Prepare bingo materials, caller, etc.	Melinda	Not yet
Coordinate use of PA for games, announcements etc.	Carla?	Not yet

To Do List(day of picnic)

Games Committee

Members

• ? (chair)
• ?

Responsibilities

1. In Advance:
   • Meet as a committee before next month’s meeting and decide what the games will be and who is in charge of each activity. Provide the president with this information when it has been decided.
   • Purchase prizes
   • Inventory games materials and purchase/fix anything we need
2. Day before the Picnic:
   • Game preparations possibly including:
   • Inflate balloons for balloon race
   • Fill water balloons
   • Rope off horseshoe area
3. Day of the Picnic:
   • Announce and coordinate all games, distribute prizes, and record winners on the board of champions.

To Do List

To be overwritten:

Items	Leader	Done?
Check out equipment before picnic and fix anything that is broken.
Find leaders for all games.	DanaBalser ?
Get prize money for games before picnic and distribute to appropriate game leaders.	PaulMarganian ?
Generate game schedule before picnic.	DanaBalser ?
Post game schedules the day of the picnic at the Rec. Area.	DanaBalser	Will do.
Fill water balloons.	Kenny and Bob ?
Buy watermelon and Crisco.	GlenLangston
Check Prizes.	Sue Shears
Take game equipment & children's prizes over to Rec. Area.	all	Will do.
Need someone to coordinate games the day of the picnic.	DanaBalser & PaulMarganian ?
Take tub of water to Rec. Area for kids to use to fill up water guns.	all	Will do.
Lock faucet at Rec. Area shelter.	DanaBalser ?	No.
Check on bases for kickball	DanaBalser ?	No.
Buy frisbees for frisbee throw (if needed).	DanaBalser ?	Some purchased -- Sue will get the rest.
Create Winner's Poster and take to Rec. Area.	Bill Saxton

Ticket Sales

Members

• MelindaMello

To Do List

Food

Members

• Sue Shears (chair)
• Glen Langston

Catered

Southern Red's BBQ

Uncatered

Hot dogs and Ice cream will be available most of the afternoon.

Fireworks

Fireworks are at Dark. Provided by Zambelli

Members

• Chris Clark
• Glen Langston

Tents

Members

• Carla

* Games.doc:

2007 Picnic Comments:

-Suggest we have drinks at the other end of the pavilion (at the end of the line).

-Designate members to help after the caterer leaves to put in new trash bags, check on drinks and ice, and put leftover food in frig.

-Nathan suggested the fireworks be moved up closer to prevent catching the hillside on fire.

-- GlenLangston - April 2008

-- GlenLangston - 22 Apr 2008