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3/18/08 Meeting Minutes:

• Minutes from last meeting were approved
• Old Business
  • Easter Party: Mike McCarty showed off pictures from the party and of the Easter Bunny. The party was considered a success. The Drama Club did a good job, but did not really hold the kid's attention, so we may wish to do something different next year.
• Treasurer's Report is attached below. Paul is acting on the motion passed on the last meeting regarding the CD. There still needs to be a plan for the use of the extra money withdrawn from the CD.

• New Business
  • Xbox Party details: The party will be in the Jansky auditorium on April 19 starting at 2pm and continuing until people leave. Halo 3 is the game to be played. It is a Mature game. This will be advertised so that parents will be aware of it before their children participate. Chris Clark has agreed to make an existing network available for networking the Xbox consoles. This makes life a lot easier for Mike. There are at least 3 projectors available for the event, but they still need to be tested. Additional projector screens or some appropriate substitute (the whiteboards, white sheets or paper, etc.) need to be found. Mike has been having difficulty finding consoles to rent, but he is still working on this. Once consoles are found, wired controllers should not be a problem. Mike will have the technical details sorted by April 5. Mike will take care of posting flyers and advertising the event. Jules volunteered to assist with refreshments.

• • Date for May Dinner & Movie: Carla will get a date from Jay for this event.
  • Meeting time: A resolution was proposed and accepted to temporarily move the meeting time to 9:30am on Tuesdays. This will allow the majority of those present at this meeting to attend most meetings. A permanent change to the meeting time can not be made without changing the bylaws.
  • Bylaw Changes: Discussion was deferred until the next meeting.
  • Report on the current state of Green Bank's exercise facilities: Larry presented his report on the state of the exercise facilities. This report can be found on the main Recreation Association webpage. The main points were that some improvements could be made from the Rec Board budget, but a fund of $10k per year was available from Charlottesville. A motion was made and approved to have Larry form an Exercise Committee that would request funds through the Rec Board for improvements to the execise room, coordinate advertising for activities (such as aerobics or yoga), arrange for maintenance of the equipment, and the like. Larry will form the committee before the next board meeting.
  • Other exercise facility issues:
    • Does the rec. board want to establish a policy for funding the exercise facility?: Since the $10k from CV is available on a yearly basis, this will likely be the main source of funding exercise equipment and maintenance. Additional funding from the rec board may be available.
    • Request For Wellness Center: The board was very enthusiastic about the letter. They will provide comments to Carla who will distill them and forward them to Chuck.
  • Time to start organizing Picnic Tasks/Committees (Glen, please prep for April meeting): Glen will begin forming committees
• Other Business
  • Jules reported on the process of forming a US Master's Swim team. This would cost $68 to register the team and $33 per person per year. This would allow the pool to be used by team members with only one lifeguard present. The matter was referred to the Exercise Committee to formulate a specific proposal.

-- DjPisano - 18 Mar 2008

Attachment:	Action:	Size:	Date:	Who:	Comment:
FY08BudgetAnalysisasof01-31-08.xls	action	21504	18 Mar 2008 - 16:05	PaulMarganian
FY08BudgetAnalysisasof02-29-08.xls	action	21504	18 Mar 2008 - 16:05	PaulMarganian
FY08TreasurerReportasof01-31-08.doc	action	28160	18 Mar 2008 - 16:05	PaulMarganian
FY08TreasurerReportasof02-29-08.doc	action	28160	18 Mar 2008 - 16:06	PaulMarganian