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Planning Center for Picnic 2008

Picnic 2008 August 9 from Noon to Midnight!

Committees:

• Picnic Schedule
• Entertainment Committee
  • Members
  • Responsibilities:
  • Entertainment
  • To Do List(in advance)
  • To Do List(day of picnic)
• Games Committee
  • Members
  • Responsibilities
  • Games
  • To Do List
  • Lessons Learned
• Ticket Sales
  • Members
  • To Do List
• Food
  • Members
  • Catered
  • Uncatered
• Fireworks
  • Members
• Tents
  • Members
• 2007 Picnic Comments:

Picnic Schedule

• See Summer Picnic Schedule(PDF)

Entertainment Committee

Members

• JayLockman (chair)

Responsibilities:

1. In Advance:
   • Meet as a committee before next month?s meeting and decide what the performance budget is, and what non-paid performance activities will be organized.
   • Figure out the logistics of where and when for performance activities, plus any PA requirements, also plan to provide PA for games and general announcements, and lights and PA for bingo.
   • Provide the president with this information when it has been decided.
   • Coordinate with performers
2. Day before the Picnic:
   • Last minute logistic check; set up any lights or PA that can be done in advance
3. Day of the Picnic:
   • Any remaining lights or PA setup
   • Be available to assist performers with whatever they need and answer their questions. Somebody should also check around to make sure things are happening at the appointed times.

Entertainment

KaraokePlaylist

To Do List(in advance)

Item	Who	Done?
Purchase PA	Larry
Purchase Karaoke Machine	Larry
Purchase Karaoke CDs	Larry
Purchase Lights	Larry	Not yet
Arrange square dance	Larry	Not yet
Prepare bingo materials, caller, etc.	Melinda	Not yet
Coordinate use of PA for games, announcements etc.	Carla?	Not yet

To Do List(day of picnic)

Games Committee

Members

• GlenLangston (chair)
• PaulMarganian

Responsibilities

1. In Advance:
   • Meet as a committee before next month’s meeting and decide what the games will be and who is in charge of each activity. Provide the president with this information when it has been decided.
   • Purchase prizes
   • Inventory games materials and purchase/fix anything we need
2. Day before the Picnic:
   • Game preparations possibly including:
   • Inflate balloons for balloon race
   • Fill water balloons
   • Rope off horseshoe area
3. Day of the Picnic:
   • Announce and coordinate all games, distribute prizes, and record winners on the board of champions.

Games

Time	Game	Leader	Prize Money Required	Equipment	Ages	Notes
10 AM	Tennis	BobAnderson & JimBraatz	None		open	Bob is getting Balls.
12:00	Coin Dive	GlenLangston & Lifeguards	$50 (dollar, half-dollar, quarter, dime)		down&6,6-12,13-16
12:30	Greased Watermelon	GlenLangston ? & Lifeguards	$10 = $5(13-16), $5(open)		6-8,9-12,13-16,open	Melinda got Watermelon
12:30	Mini-Golf	MelindaMello	$15 = 1st($10), 2cd($5)		18&up	As long as putters are at the pool.
1:00	Horseshoes	Jeff Cromer	$60 = 1st($10), 2cd($5)		18&up men, 18&up women
1:15	Tug-A-War	DenisEgan?	None		12&under, open
1:45	Soccer Kick	MikeMcCarty	None		6&under,6-7,8-9,10-12,13-16	have cones, need soccer balls (call Ray)
2:00	Balloon Race, Water Balloon Pass, Hula Hoop	KarenONeil	None		3&under, 4-5	~200 Waterballoons - need to fill on Friday 11 AM
2:15	Kickball	NicoleRadziwill	None		N/A	Kickball has hole! Nicole may get one on Wed. night
2:30	Frisbee Throw		None - frisbees are prizes		5&under,6-8,9-12,13-16,17+women,17+men	only have 10 - D.J. getting more on Thursday
3:00	Golf Drive	Steve White	$20 = distance($10), accuracy($10)		18+	Melinda got more golf balls.
3:00	Water Balloon Toss	DJ Pisano	None		6-8, 9-12, open	how is this different from the earlier water balloon pass?
3:30	Sack Race	PaulMarganian	None		4&under, 5-8,9-12,13-16,17&up
4:00	Three Leg Race	KarenONeil	None		5&under,6-8,9-12,13-16,17+
5:00	Dinner	NMP
7:00	Bingo	NMP
7:00	Volleyball	Lisa Wayne	None		N/A	have ball, but needs air
8:00	Karaoke	NMP
8:30	Pie Eating	Mark Whitehead	$35 = 5, 10, 20		13&under, 13-16, 17&up	DJ is getting pies
Dark	Fire Works	NMP

To Do List

Items	Leader	Done?
Check out equipment before picnic and fix anything that is broken.	PaulMarganian
Find leaders for all games.	PaulMarganian
Get prize money for games before picnic and distribute to appropriate game leaders.	PaulMarganian
Generate game schedule before picnic.	PaulMarganian
Post game schedules the day of the picnic at the Rec. Area.
Fill water balloons.	Kenny and Bob w/ helpers, Friday, 11 AM
Buy watermelon and Crisco.	GlenLangston
Check Prizes.	Sue Shears
Take game equipment & children's prizes over to Rec. Area.	all
Need someone to coordinate games the day of the picnic.	GlenLangston & PaulMarganian
Lock faucet at Rec. Area shelter.
Buy frisbees for frisbee throw.	D.J. Pisano
Get Pies	DJ Pisano
Create Winner's Poster and take to Rec. Area.	Bill Saxton

Lessons Learned

• get a games 'cart', so that things needed for most games (including) prizes can be hauled out to the field. This will help controlling who gets the prizes and keeping track of winners.
• keep better track of winners - give each game leader a 'score card', and a master one, by the games cart.
• add instructions to the notes on games above because we have to get these out of peoples heads.

Ticket Sales

Members

• MelindaMello

To Do List

Food

Members

• Sue Shears (chair)
• Glen Langston

Catered

Southern Red's BBQ,Dinner at 5 p.m.

Uncatered

Hot dogs and Ice cream will be available most of the afternoon. Cases: 2 Ice Cream Sandwiches,2 Crunch Bars,3 Sundae Cones, 1 case Dream Sicles Glen: Tabasco Sauce and 6-8 onions Order Ice Cream Heather Simmons: Chili Sue: Ordered Hotdogs, Buns & lemons from Wendlings (Cafeteria) 200 Freezer Pops Ordered Cases: 9 Coke, 8 Diet Coke, 5 Dr. Pepper, 4 Orange, 5 Grape, 4 Mellow Yello, 3 Sprite Juice: 12 cases (24 per case) Water: 15 cases water (32 per case) 1 large Country Time Lemonade 360 plastic cups, 100 coffee cups, 200 foam plates 2 Mustard, 2 Ketchup, 1 Relish Ordered 75 bags of Ice from Trents

Fireworks

Fireworks are at Dark. Provided by Zambelli

Members

• Chris Clark
• Glen Langston

Tents

Members

• Carla

* Games.doc:

2007 Picnic Comments:

-Suggest we have drinks at the other end of the pavilion (at the end of the line).

-Designate members to help after the caterer leaves to put in new trash bags, check on drinks and ice, and put leftover food in frig.

-Nathan suggested the fireworks be moved up closer to prevent catching the hillside on fire.

-- GlenLangston - April 2008

-- GlenLangston - 22 Apr 2008